Fleet Maintenance Resources
Free, practical tools for small and mid-sized fleets — no logins, no software subscriptions, just clean Google Sheets you can copy and use immediately.
Free Fleet Maintenance Templates (Google Sheets)
- Fleet PM Tracker (Google Sheet)
- Cost Per Mile & Unit ROI Sheet
- Downtime Tracker
- Fuel & MPG Log
- Trailer & Equipment Service Log
Each template opens as a view-only Google Sheet. Click File → Make a Copy to save it to your Drive and customize it to match your fleet.
How These Templates Help Your Fleet
Stay Ahead of Breakdowns
Use the Fleet PM Tracker and Trailer Service Log to make sure inspections, services, and safety-critical items never fall through the cracks. You’ll see which units are due, overdue, and upcoming at a glance.
See the Real Cost of Each Unit
The Cost Per Mile & Unit ROI Sheet and Downtime Tracker help you see which trucks are carrying their weight and which ones are quietly eating profit through repairs and lost time.
Want Us to Set It Up For You?
We can fully set up PM schedules, downtime tracking, cost-per-mile calculations, and more for your fleet as part of an on-site maintenance partnership.
- Identify high-cost units dragging down profit
- Pinpoint the real causes of downtime
- Build PM schedules around routes and labor
- Connect PMs to FMCSA 49 CFR Part 396 compliance