Free Fleet Maintenance Templates | StayPut Fleet Service

Free Fleet Maintenance Templates (Google Sheets)

Each template opens as a view-only Google Sheet. Click File → Make a Copy to save it to your Drive and customize it to match your fleet.

How These Templates Help Your Fleet

Stay Ahead of Breakdowns

Use the Fleet PM Tracker and Trailer Service Log to make sure inspections, services, and safety-critical items never fall through the cracks. You’ll see which units are due, overdue, and upcoming at a glance.

See the Real Cost of Each Unit

The Cost Per Mile & Unit ROI Sheet and Downtime Tracker help you see which trucks are carrying their weight and which ones are quietly eating profit through repairs and lost time.

Fleet Forms & Checklists

Need ready-to-use forms for DOT inspections and fleet intake? Start with these downloads:

Fleet Maintenance Intake Form – capture unit details, contacts, and current issues in one place.
DOT Annual Inspection Form & Checklist – access the FMCSA annual inspection form and a simple checklist to stay compliant with 49 CFR 396.

Want Us to Set It Up For You?

We can fully set up PM schedules, downtime tracking, cost-per-mile calculations, and more for your fleet as part of an on-site maintenance partnership.

Identify high-cost units dragging down profit
Pinpoint the real causes of downtime
Build PM schedules around routes and labor
Connect PMs to FMCSA 49 CFR Part 396 compliance

Request fleet template setup Call / Text 463-710-9924

Car Care Summit – Community Outreach Idea

Car Care Summit is a church-based outreach powered by StayPut Fleet Service. The vision is simple: use God-given mechanical skills to bless families in need with safe, reliable transportation.

Youth training on tire changes, oil changes, basic tools, and vehicle safety.
Free labor for critical repairs as time and donated parts allow (brakes, lights, steering, suspension, and more).
Safety checks to prevent breakdowns and keep families from getting stranded.
Partnership with local churches, rotating events to reach different neighborhoods.

This initiative is still growing, and we’ll be adding more planning tools and resources soon. If your church would like to learn more about hosting a future Car Care Summit, reach out and we’ll help you build a plan.

Read About Car Care Summit Ask About Partnering

More Fleet Guides & Forms

Looking for more checklists, forms, and in-depth articles? These pages go further into fleet PM, DOT readiness, roadside repairs, and breakdown prevention for Indiana fleets.

Fleet Maintenance Resources